Advertised on behalf of : 

Location : office-based Sarajevo, BOSNIA AND HERZEGOVINA

Application Deadline : 17-Oct-23 (Midnight New York, USA)

Time left : 13d 18h 45m

Type of Contract : Service Contract

Post Level : SB-3

Languages Required : English  

Expected Duration of Assignment : 1 year (with possible extension, subject to the availability of funds)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UN Security Council Resolution 1325 (UNSCR 1325) was adopted in 2000 and calls for full and equal participation of women in the process of conflict prevention and building international peace and security. The adoption of the resolution is particularly significant since the last decades the nature of war has changed. Women and girls are involved in conflicts where in a country such as Bosnia and Herzegovina (BiH), history do state the need of a strong protection of women and girls in conflicts as well as in post conflict situations.

UN Women supports women’s full and equal representation and participation in all levels of peace processes and security efforts. UN Women’s work on women, peace, and security is guided by 10 UN Security Council resolutions and is bolstered by several related normative frameworks, which make up the broader women, peace, and security (WPS) agenda. UN Women is committed to ensuring equality between women and men as partners and beneficiaries of humanitarian action.

BiH’s progress in recent years respecting and promoting Gender Equality is highlighted in a series of international commitments and in national legal and policy frameworks. The main achievements in the field of gender equality and women’s empowerment reside in BiH’s institutional capacity development for the work on gender equality. The legal provisions guaranteeing women’s rights and gender equality are largely in place – the Gender Equality Law, the Gender Action Plan, the Election Law amendment instituting quotas, the Action Plan for the implementation of UNSCR 1325, and the ratification of the Istanbul Convention are normative achievements that influence the institutional practice in promoting gender equality in Bosnia and Herzegovina.Since the adoption of UN Security Council resolution UNSCR 1325 on Women, Peace and Security, the governments in BiH and civil society organizations have been working to raise awareness about women’s role and participation in creation of lasting peace and bolstering social cohesion with strong dedication to implement the resolution and increase participation in the key policy, service delivery and community development processes.

Since 2010, BiH institutions and civil society have worked to frame and implement the WPS Agenda in the country. Three Action Pans for the implementation of UNSCR 1325 have been implemented (2010 – 2013, 2014 – 2018 and 2018 – 2022), as the key tools to transform the normative provisions contained in the resolutions into practical action.

Women, Peace and Security Agenda is guided, but not limited to the institutional action plans and their implementation. It also encompasses a wide range of CSO initiatives aimed at addressing the human security concerns of women and girls, supporting peacebuilding and social cohesion. UN Women, together with IOM and UNFPA aim to contribute to advancing and accelerating WPS Agenda in Bosnia and Herzegovina in the period 2023 – 2026.

Reporting to WPS Programme Specialist, WPS Assistant supports the implementation of WPS programmes by performing a variety of standard administrative processes ensuring high quality and accuracy of work, and promoting a client, quality, and results-oriented approach. WPS Assistant will work in close collaboration with the relevant programme and operations colleagues to ensure consistent service delivery.

Duties and Responsibilities

Support to the implementation of project activities

• Support full compliance of project activities with UN Women rules, regulations, policies and strategies;
• Support the design of project activities and project documents (proposals and narrative reports);
• Support the development of work plans;
• Support the recruitment, human resource and overall programme and operational processes necessary for the implementation of the project activities;
• Support the organization of procurement processes including preparation of Requests for Quotation, Invitations to Bid or Requests for Proposal documents;
• Draft official correspondence/documents and assists in the preparation of needed project documents;
• Provide administrative support to implementing partners;
• Prepare and process all project related transactions in the corporate ERP system;
• Support the creation and revision of project budgets in the online corporate management system ;
• Assist in timely corporate and donor, narrative and financial reporting;
• Establish effective working relations and good communication with institutional counterparts, CSOs and with other partner UN agencies;
• Support the coordination of stakeholders (government and CSO partners);

Provision of administrative and logistical support to the WPS team and other colleagues as needed

• Support organization of meetings, minute taking, including the preparation and dissemination of information and follow-up;
• Arrange travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents;
• Provide administrative support in organization of conferences, workshops, retreats;
• Maintain the filing system ensuring safekeeping of confidential materials;
• Ensure timely submission of monthly leave reports and attendance record cards;
• Assist in the preparation of budget and provision of information for audit or project evaluations;
• Provide occasional translation and interpretation as required for project activities;
• Organize translation and interpretation services as required for the project implementation;

Support to the knowledge management processes

• Provide necessary administrative support for effective knowledge management to be shared with the team;
• Participate in the training for the operations/projects staff on administration;
• Support administrative coordination of the project implementation among the participating UN Agencies;
• Contribute to knowledge networks and communities of practice.

The WPS Assistant’s performance will have an impact on the results of the project and the implementation of its activities. Consistent and timely follow through of business processes, accurate analysis, data entry and presentation of information will support proper project implementation, strengthen the capacity of the team, and promote positive results. The efficient performance of this position is crucial for the success of the project. 

Competencies
CORE VALUES / GUIDING PRINCIPLES

• Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct;
• Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work;
• Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

CORE COMPETENCIES

• Ethics and Values: Demonstrate and safeguard ethics and integrity;
• Organizational Awareness: Demonstrate corporate knowledge and sound judgment;
• Development and Innovation: Take charge of self-development and take initiative;
• Work in teams: Demonstrate ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
• Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication;
• Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others;
• Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution;
• Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge;
• Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making.

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

FUNCTIONAL COMPETENCIES

• Ability to extract, interpret, analyze data and resolve operational problems;
• Ability to perform work of confidential nature and handle a large volume of work;
• Ability to support a team and team building skills;
• Strong IT skills and ability to apply it consistently in work tasks;
• Good knowledge of administrative rules and regulations, organizational policies and procedures related to the position and ability to apply it consistently in work tasks;
• Focus on results and positive response to feedback;
• Attention to detail;
• Generating new ideas and proposing new, more effective ways of doing things;
• Documenting and analysing innovative strategies/best practices/new approaches;
• Reporting to internal and external partners in a timely and appropriate fashion;
• Organizing and prioritizing work schedule to meet partners and donors needs and deadlines;
• Establishing, building and sustaining effective relationships within the work unit and with internal and external partners;
• Responding to partners needs promptly.

Required Skills and Experience

All interested candidates must demonstrate their past experience by submitting a completed UN Women PERSONAL HISTORY FORM (P-11). Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued. 

The UN Women PERSONAL HISTORY FORM (P-11), including past experience in similar assignments, can be downloaded from

https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.unwomen.org%2Fsites%2Fdefault%2Ffiles%2F2022-07%2FUN-Women-P11-Personal-History-Form-en.doc&wdOrigin=BROWSELINK 

Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in, or paste your short Resume into the last box. Upon completion of the first page, please hit “submit application” tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed Personal History Form (P-11). System will only allow one attachment. All docs (P11, academic qualifications/diploma) should be included as one attachment

.At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. 

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. 

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.  All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Disclaimer

Note: UNWOMEN reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNWOMEN at the same grade level and with similar job description, experience and educational requirements.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Lokacija: Sarajevo (Rad iz firme)

Broj izvršilaca: 1

Datum objave: 04.10.2023.

Trajanje oglasa: 13 dana (ističe 17.10.2023.)

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