Democracy International (DI) is seeking to hire Field Operations and Administration Officer for the recently awarded four-year USAID/BiH Support to Electoral Integrity (SEI) Activity. The activity seeks to improve the administration of elections, strengthen the capacity of the Central Election Commission (CEC), municipal election commissions (MECs), and polling station committees (PSCs) to oversee and conduct elections and strengthen civil oversight of elections. For more information, visit this link.
The activity is built around two objectives:
- Electoral administration improved.
- Civil oversight of elections strengthened.
This is a full-time position based in Sarajevo, Bosnia, and Herzegovina (BiH). This position is open to BiH nationals.
The Field Operations and Administration Officer will support the field team with office operations and administration, as well as the Finance and Operations Manager in all finance, operations, and administration for the project and ensure all financial transactions are properly documented and performed in full compliance with DI, USAID, and BiH local accounting regulations, US federal and relevant USAID and DI procurement regulations, and generally accepted accounting principles.
Essential Job Duties:
This position’s responsibilities will include:
- Support office operations and administration ensuring all equipment and services are functional and compliant, and office policies and procedures are followed.
- Maintain local contacts and facilitate communication and orientation within the field office; Serve as the administrative contact and liaison with outsourced vendors.
- Administer the contracting process with all vendors to ensure the execution of contracts and timely payment of invoices.
- Serve as administrative contact and liaison with the organization’s human resource-related matters.
- Support the senior staff in the development of efficient operational systems for the management of technical and administrative processes.
- Support the management of all aspects of office infrastructure and operations including office space leases and maintenance, supplies and materials, and technology.
- Assist with project start-up and later close-out process based on guidance from USAID, the Chief of Party, and the Finance and Operations Manager.
- Other duties as assigned.
Qualifications:
- Bachelor’s degree in finance, administration, or related area (accounting, management, or compliance) and at least 5 years of relevant experience;
- Experience in all basic IT and technical applications (desktop computers and laptops, cell phones, printers), communication and technical capacity support to all field staff and partners;
- Effective facilitation of remote and hybrid meetings and familiarity with Teams, Zoom, Google Meet, etc.
- Familiarity with USAID compliance and reporting requirements as well as a thorough understanding of the USAID regulatory environment preferred;
- Experience developing, mapping, and delivering operations systems for program management;
- Demonstrated financial, human resources, procurement, and administration competencies;
- Strong interpersonal skills to effectively coordinate with a wide range of staff and stakeholders;
- Professional fluency in English is required;
- This position is open to BiH citizens.
Reporting:
- This position reports to the Finance and Operations Manager
Application Process:
Interested applicants must submit a cover letter and CV. Applications will be reviewed on a rolling basis and the position will be filled as soon as a qualified candidate is identified. Incomplete applications will not be reviewed. DI will only contact candidates of interest.
About the Organization:
DI provides technical assistance, analytical services and project implementation for democracy, human rights, governance and conflict mitigation programs worldwide for the U.S. Agency for International Development (USAID), the U.S. State Department and other development partners. Since its founding in 2003, Democracy International has worked with civil society organizations, political parties, election-management bodies, government agencies, legislatures, justice-sector institutions, and others in 80+ countries.
DI welcomes and supports a diverse and inclusive work environment. We are committed to equal employment opportunities (EEO) for all applicants seeking employment and for DI employees. DI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at DI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities.